Many private or public companies choose to use dematerialization. The implementation of this tool within a company is really advantageous. Like anything else, there must be a reason to implement this process.
Why opt for dematerialization?
It is always difficult to archive paper documents for companies. Therefore dematerialization has been introduced to simplify the processing of these paper documents. Dematerialization is also used to facilitate the storage of documents. The management of paper documents is improved by digitizing them. It is even easier to access the company’s database with dematerialization. In addition, this tool allows to totally eliminate paper in each of the file processing paths. It ensures the company’s exchanges with employees. Moreover, by opting for dematerialization, productivity is multiplied and ecological impacts are reduced. The company can better manage its cash flow and improve its investment availability.
The economic advantages of dematerialization
From an economic point of view, dematerialization presents several advantages for companies. Indeed, it eliminates printing costs. With the help of digital transmission of documents, directly by messenger or by e-mail, shipping costs are reduced. In addition, storing paper documents requires time, maintenance, sorting, and storage. Thus, productivity decreases. It also requires storage space for the documents. In addition, employees can waste a lot of time searching for paper documents. Yet, all this is solved by dematerialization. Moreover, dematerialization is the equivalent of speed. Indeed, it allows to perfect the reactivity and save important time.
Dematerialization has an impact on the environment
Apart from the economic advantages, dematerialization also has a considerable ecological impact. Regarding the protection of the planet and its resources, dematerialization is a remarkable solution. One of the harmful factors for sustainable development is the use of paper. This is certainly because of the transformation processes and the resources it requires. The use of paper means deforestation, consumption of considerable amounts of water and oil barrels, high energy consumption, and waste production. These considerations make the use of the dematerialization process for a paperless office truly paramount. Indeed, by choosing digitization, companies fight against waste. For example the introduction of an electronic signature on PDF files.